Suprata for Equipment and tool rental companies

Sound familiar?

What a normal week looks like without the right system

We hear these from equipment and tool rental companies all the time. Here is what Suprata does about each one.

Two of my guys rented the same mini excavator for Saturday, and I found out when the second customer showed up.

Each machine is an asset with its own booking calendar, and the booking wizard checks availability and blocks double-bookings.

I take a deposit, forget to release it, and the customer calls me a week later.

Deposits are tracked apart from payments, and a damage hold is released after return or applied to a damage charge.

A contractor brought the lift back with a cracked basket and swore it was already like that.

Rental terms are signed on a tablet before the unit leaves, and photos can be filed on the reservation or the machine's record.

Service history lives in a notebook in the shop, so nobody knows when the trencher was last fixed.

Repairs and service run as internal jobs tied to the machine, so every unit carries its full history.

What runs your day

The parts of Suprata that fit equipment and tool rental companies

Suprata is a versatile workflow and business intelligence platform that delivers the power of custom software with ease and affordability. These are the pieces that matter most to you.

Suprata Suite module

Suprata Reservations

Machines, trailers and attachments are assets with daily, weekly and monthly rates. Library types like mini excavator and skid steer arrive with their measurement fields set.

See Reservations Suprata Suite module

Suprata Pay

Pre-authorized damage holds and saved cards cover the deposit and the final rental charge.

See Pay Suprata Suite module

Suprata Contract

Rental terms are signed online or at the counter, with the signer's details recorded.

See Contract Suprata Suite module

Suprata Job

Delivery, pickup and shop repairs are jobs that stay on the machine's history.

See Job Suprata Suite module

Suprata Schedule

Delivery and pickup runs sit on the calendar and dispatch board, with route optimization for the driver.

See Schedule Built into the platform

Customer portal

Contractors pay invoices, keep a card on file and upload their insurance certificate in the portal.

See Customer portal

A day in the life with Suprata

One ordinary day, start to finish

Here is how the work flows when every call, job, booking and payment lives in one place.

6:45 am
Yard opens

The front desk view shows today's pickups and returns, and the dispatch board shows which deliveries leave first.
7:30 am
Counter rental

A contractor rents a skid steer for three days. Staff take a damage hold on the card, and the contractor signs the rental terms on a tablet.
9:00 am
Delivery run

The driver opens the delivery job on a phone, drops the boom lift and gets a signature and photos on site.
12:30 pm
Keep it longer

A customer calls to keep the trencher two more days. Staff check its calendar, see it is free and extend the booking.
3:00 pm
Returns and damage

The excavator comes back with a bent bucket tooth, so staff apply part of the hold to a damage charge and open a shop job.
5:30 pm
Wrap up

The shop job is queued for the morning, and the deposits report shows every hold still open.