Meetings & Public Engagement
Suprata Agenda
Agendas, staff reports, packets, live votes, meeting video and minutes in one system, with a public portal residents can actually use.
Overview
What Suprata Agenda does
Suprata Agenda follows each item from the first draft of a staff report to the recorded vote and the archive. Reports start from templates, move through approval routes with deadlines and delegates, and drop into the agenda builder. Publishing compiles a bookmarked, accessible packet in seconds and posts it to the web.
On meeting night the clerk runs roll call, motions and votes from a live console, members vote from their tablets, and the video is indexed to agenda items as it streams. Minutes draft themselves from the recorded actions. Residents search everything, comment on items, follow legislation and apply to boards from a public portal that works on any phone.
Who it’s for
Built for organizations like yours
Agenda fits a wide range of organizations. Hundreds of organizations already run their work on the Suprata platform.
- Cities, towns and villages
- Counties and boards of commissioners
- School districts and school boards
- Special districts, utilities and transit authorities
- Housing authorities and regional councils
- Colleges and universities (boards of trustees, faculty senates)
- State boards and commissions
- Nonprofit and association boards
- Homeowner and condominium associations
- Any organization that runs public or formal meetings with agendas, votes and minutes
Features
Everything Agenda can do
59 capabilities in 8 areas. Every one of them can be shaped to your rules.
Staff reports and approvals
- Staff report templates with required sections, writer guidance and an approval route
- Upcoming submission deadlines shown beside the form
- Multi-step approval routes with an owner and deadline per step
- Finance review added automatically when there is a fiscal impact; skipped and logged when there is none
- Late steps flagged; average days at each review step reported
- Approve, or return to the author with a comment
- Revisions saved as new versions and sent back to the same reviewer
- Version history with restore
- Attach files from cloud storage
- Out-of-office delegation: approvals land in the delegate's queue marked 'on behalf of'
- Approvals queue showing what is waiting for you
Agenda building and packets
- Meetings by body and meeting type with consent and regular sections
- Drag-and-drop ordering with automatic item numbering
- Add approved items from a ready list
- Publish compiles one tagged, accessible PDF packet with a bookmark for every item and attachment
- Agenda also published as an accessible web page
- Calendar file for each meeting
- Posting rules for open-meeting deadlines
- Clerk item actions (continue, withdraw, move to another meeting)
Officials
- Tablet packet reader page by page with bookmarks
- Private notes on items and individual packet pages that only the author can see
- Your next meeting and items waiting for you on the dashboard
- Voting record per member
Meeting night
- Live meeting console: roll call, quorum, motions, seconds, each member's vote, speaker timer
- Choosing an item stamps the stream clock so the video is indexed live
- Member tablet voting: request to speak, move, second, yes, no, abstain or recuse
- Chamber display showing the current item and vote result
- Remote production console: pan-tilt-zoom cameras with seat presets, auto-switch to the speaker, name and title captions from the agenda, vote graphics, recess and adjourn
- Simulcast to the website, YouTube, Facebook and X with stream health
- Recording archive with agenda chapters and a quarterly viewership report
Minutes and legislation
- Draft minutes written from the recorded actions
- AI-drafted discussion summary, clearly labeled and linked to the video, published only after clerk approval
- Minutes approval and minutes PDF
- Legislative history for ordinances, resolutions and contracts: commission recommendation, readings, votes, adoption, effective date
Public portal
- Upcoming and past meetings with agendas, packets, minutes and video
- Search across agendas, staff reports, minutes, legislation and meeting transcripts
- Meeting video with closed captions on by default, chapters and a searchable transcript
- Live 'now' view while a meeting is in session
- Written public comment on any item until a set deadline
- Email subscriptions for new agendas
- Boards and commissions with rosters, terms, vacancies and online applications
- Follow an item from one meeting to the next
- Accessibility statement; works on phones
Clerk tools
- Public comment moderation with support and opposition tally
- Boards and commissions management with terms ending soon
- Reports: items by department, ad hoc reports and CSV export
- Search with filters by body, item type, tag, date and where to look
- Alerts outbox listing every notice the system sends
Administration and integrations
- Templates and workflow routes editor
- Single sign-on with an identity provider and group-to-role mapping
- Two-step sign-in code and account lockout after failed attempts
- Roles and per-body access levels
- Audit trail and retention schedule
- Data export in open formats
- Connectors for records systems, voting systems and cloud file storage with settings and sync logs
- Data migration from a previous agenda system with reconciled counts and old-link redirects
- API and webhooks reference with a website embed
- Help and training center with release notes
- Accessibility conformance summary
Screens
See Agenda at work
Real screens from the working copy, filled with made-up sample data. Click any screen to enlarge it.
How it fits
One platform underneath
Suprata is a versatile workflow and business intelligence platform that delivers the power of custom software with ease and affordability. Agenda is built on it, so it shares the same engine, records and controls.
Workflow & automation
Approvals, work queues, reminders and rules move every Agenda request forward without anyone chasing it.
Business intelligence
Live dashboards for every role and custom reports built from your Agenda data, with an AI report builder.
Customer portal
The people you serve sign in to apply, book, pay, upload documents and check status, day or night.
Payments & billing
When Agenda takes money, card and bank payments, invoices and refunds land in one ledger.
Integrations & API
A documented API, webhooks and exports connect Agenda to the systems you already run.
Click around a working copy
The working copy of Agenda is filled with realistic, made-up data. There is no sign-up and no password. Pick a role and explore. Your changes stay in your own copy.
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Pricing
Ask about pricing for Agenda
Every organization is different, so we price Agenda around your size and needs. Tell us what you run and we’ll come back with a clear number.