Grants, Benefits & Payments

Suprata Grants

One secure place to run grants you pass on to partners: budgets, matching funds, reimbursements, reports, files and deadlines.

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Working copy, no sign-up 57 capabilities Ask about pricing

Overview

What Suprata Grants does

Suprata Grants is for any organization that receives grant money and passes it on to local partners, or that awards its own grants. Every grant, project, partner, budget line and file sits in one searchable place. Staff see the whole program on one dashboard: money awarded, committed and spent, matching funds raised, reports due or late, and reimbursement requests waiting.

Partners get their own sign-in and see only their own active projects. They send reimbursement requests with invoices attached, upload reports, photos and maps, and ask for more time, and they are emailed at every step. Staff review, approve or deny, track each project's budget and deliverables, export financial reports to spreadsheet or PDF, and keep a complete record of who did what and when.

Who it’s for

Built for organizations like yours

Grants fits a wide range of organizations. Hundreds of organizations already run their work on the Suprata platform.

  • State environmental, natural resource and agriculture agencies
  • Cities and counties that pass grant funds to local partners
  • Regional councils and planning agencies
  • Conservation districts and watershed groups
  • Community foundations and private grantmakers
  • Nonprofits managing subawards
  • School districts and universities managing grant-funded projects
  • Housing authorities and community development offices
  • Public health departments with subgrantees
  • Tribal governments
  • Utilities and water districts running cost-share or rebate programs
  • Workforce and economic development boards

Features

Everything Grants can do

57 capabilities in 10 areas. Every one of them can be shaped to your rules.

Sign-in and security

  • Staff sign in with their organization's Google account (or Active Directory)
  • Partners sign in with email and password
  • Second sign-in step by authenticator app, emailed code or security key
  • Option to trust a device for 30 days
  • Four built-in roles that each see a different slice of the same data

Program dashboard

  • Active grants and active projects at a glance
  • Federal (or funder) budget, spent and remaining
  • Matching funds raised against the amount required, as a percentage
  • Reports due in the next 14 days and reports overdue
  • Pending reimbursement requests and total dollars requested
  • Partners see a 'Your projects' version limited to their own work

Grants

  • List of every grant with type, period, award, amount subawarded, spent and progress bar
  • Five-year and two-year grant types side by side
  • Grant detail with all its projects, budget by category and project officer
  • Each grant assigned to a project officer
  • Closeout status for grants that are ending
  • Export a grant's projects to spreadsheet or PDF

Projects

  • Project list filtered by role, with budget, spent, progress, match and status
  • Project detail: partner, grant, officer, practice type, waterbody or site, pollutants or goals, county, watershed code and dates
  • Estimated results per project (for example tons of sediment and pounds of nutrients kept out of the water)
  • Budget by category with obligated, spent and remaining amounts
  • Editable spending lines for staff with rights, saved to the audit log
  • Matching funds tracker split into cash and in-kind, with a form to record new match
  • Deliverables and milestones with due dates and status that staff can change
  • Monthly, quarterly and annual reports with due, overdue, received and accepted status
  • One-click project status report as PDF
  • Clear notice on every project of what your role may edit

Reimbursement requests

  • Partners submit a request with billing period, amount, match this period, description and attachments
  • Running total adds up line amounts as you type
  • Each request tracked against the project budget
  • Status history: submitted, under review, approved or denied, with who and when
  • Staff mark under review, approve or deny with a note to the partner
  • Denials explain what to fix and resubmit

Time extensions

  • Partners request a new project end date with a reason
  • Staff approve or deny and the partner is emailed
  • List of all extension requests with old and new end dates

Files and search

  • File repository for every grant and project: agreements, workplans, budgets, quality plans, maps, photos and reports
  • Upload Word, Excel, PDF, images and map files (shapefile, KML, GeoPackage)
  • Uploading the same file name saves a new version with a note
  • Full version history kept for every file
  • Search across projects, grants, reports, file names and file contents
  • Filter files by grant and category

Email notices

  • Staff emailed when a partner submits a request, report, upload or extension
  • Partners emailed a receipt, every status change, upcoming due dates and overdue reminders
  • Weekly digest of late reports and waiting requests for staff
  • Inbox-style preview of every email the system has sent
  • Email only, no text messages

Reports and exports

  • Financial status report grouped by grant, project or partner
  • Budget, spent, match required, match met and pending requests per row
  • Download as spreadsheet (CSV or Excel) or PDF
  • Structured export for the federal grant tracking system (EPA GRTS) with project, funding, match and results fields

Administration and oversight

  • Users and roles page with each person's organization, sign-in method and status (active, invited, deactivated)
  • Permission matrix showing exactly what each role can do
  • Invite new users by email
  • Partner access removed automatically when a project closes
  • Audit log of every sign-in, change, upload, download, export and decision; entries cannot be edited
  • Audit log visible to coordinator and accounting only

Screens

See Grants at work

Real screens from the working copy, filled with made-up sample data. Click any screen to enlarge it.

Grants — all grants
Grants — project list
Grants — reimbursement requests
Grants — financial status report
Grants — sign-in with single sign-on and two-step options
Dashboard
Grant
New request
Project
Request

How it fits

One platform underneath

Suprata is a versatile workflow and business intelligence platform that delivers the power of custom software with ease and affordability. Grants is built on it, so it shares the same engine, records and controls.

Workflow & automation

Approvals, work queues, reminders and rules move every Grants request forward without anyone chasing it.

Business intelligence

Live dashboards for every role and custom reports built from your Grants data, with an AI report builder.

Customer portal

The people you serve sign in to apply, book, pay, upload documents and check status, day or night.

Payments & billing

When Grants takes money, card and bank payments, invoices and refunds land in one ledger.

Integrations & API

A documented API, webhooks and exports connect Grants to the systems you already run.
Live

Click around a working copy

The working copy of Grants is filled with realistic, made-up data. There is no sign-up and no password. Pick a role and explore. Your changes stay in your own copy.

Open Grants (opens in a new tab) Or book a guided demo

Pricing

Ask about pricing for Grants

Every organization is different, so we price Grants around your size and needs. Tell us what you run and we’ll come back with a clear number.

Ask about pricing Book a demo
Or call 888-494-4335