Suprata for Meeting rooms and coworking spaces

Sound familiar?

What a normal week looks like without the right system

We hear these from meeting rooms and coworking spaces all the time. Here is what Suprata does about each one.

Members double-book the big conference room and then argue about it in the kitchen.

Rooms are time-slot resources, so a second booking for the same hour is refused.

Every member who joins on the 18th means a prorated invoice I work out by hand.

Desks and offices bill as monthly reservations, with daily proration on the first invoice.

Declined cards on membership dues pile up, and I find them at month end.

Memberships run on autopay from a saved card or bank account, and failed payments show on the accounting health page.

Only members should book the phone booths, but anyone off the street grabs them.

A booking type can require an active membership pass, so only members can book it, and everyone else sees why not.

What runs your day

The parts of Suprata that fit meeting rooms and coworking spaces

Suprata is a versatile workflow and business intelligence platform that delivers the power of custom software with ease and affordability. These are the pieces that matter most to you.

Suprata Suite module

Suprata Reservations

Rooms book in time slots, and desks and offices are monthly reservations with proration and deposits.

See Reservations Suprata Suite module

Suprata Subscribe

Memberships are subscriptions billed on autopay, with recurring revenue tracked.

See Subscribe Built into the platform

Customer portal

Members book rooms, swap the card on autopay and see receipts from a phone.

See Customer portal Suprata Suite module

Suprata Pay

Saved cards and bank accounts, plus a till at the front desk for day passes and coffee.

See Pay Suprata Suite module

Suprata Message

Text members about room changes, building notices and renewals.

See Message

A day in the life with Suprata

One ordinary day, start to finish

Here is how the work flows when every call, job, booking and payment lives in one place.

8:00 am
Front desk opens

Staff check today's room schedule and the members starting this week.
9:10 am
Day pass

A visitor buys a day pass at the desk. Staff scan the proof on their phone and mark it used.
10:00 am
Room booked from a phone

A member books the small conference room from 2 to 3 in the portal, and the invoice is created at booking.
12:30 pm
New office tenant

A two-person startup takes Office 4 from the 18th. The first invoice is prorated, and the rest bill on the 1st.
3:00 pm
Bigger room

A client meeting grows, so staff drag the booking to the large conference room.
5:30 pm
Dues check

Two failed membership payments show on the accounting health page, and those members update their card in the portal.