Suprata Suite · Reservations & rentals

Suprata Folio

Every stay's running tab, settled on time.

Suprata Folio is the running tab for each reservation. Dockage, meters, walk findings, purchases and payments land on it. A nightly settlement run prorates rent, prices meter use, adds fees, builds the invoice and locks the period.

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Part of Suprata Suite Set up in minutes 6 help articles

What’s included

What Folio does

9 capabilities, connected to every other module in Suprata Suite.

The folio

4
  • Charges, credits, payments and deposits on one ledger
  • Separate billing cycles for daily dockage, weekly services and monthly storage
  • Closed periods corrected by credit, never by editing
  • Early-checkout preview with a full financial summary

Settlements

5
  • Automatic nightly settlement on each reservation's schedule
  • Proration by day, half month or calendar month
  • Utility meter usage priced at the right rate
  • Audit-walk charges and late fees added
  • Settlement invoices sync to QuickBooks Online

Screens

Folio at work

Screens from Suprata Suite with made-up sample customers. Click any screen to enlarge it.

A reservation folio with dockage, service charges, payments and the balance due
Checkout preview with billing options and the final amount to charge

Help center

Learn Folio step by step

Plain-English guides from the Suprata help center, with the judgment calls that make setup go right the first time.

The Folio Chain: Meters, Walks, Settlements, and Billing How a long-stay reservation becomes a monthly invoice: meter readings flow into the folio, audit walks add ad-hoc charges, settlement closes the… Long-Stay Billing and Settlements Monthly tenants don't fit the same model as a weekend booking. Here's how Suprata bills long stays month by month, how proration works on partial… Setting Up Utility Meters Meter electricity, water, or sewer dump per asset and bill the actual usage back to the tenant. How readings flow in, how billing works, and the… Audit Walks: The Monthly Property Inspection An audit walk is a structured property inspection — every asset checked against a template, findings recorded, photos uploaded. Use them to catch… Late Fees Configuration Late fees are a policy decision before they're a software setting. Decide your grace period, your fee structure, and who's exempt — then configure… Handling Deposits Deposits are not payments and not balances — they're a third thing. Here's how the Reservations system tracks them, how refund timing works, and the…

One platform

Part of something bigger

Suprata is a versatile workflow and business intelligence platform that delivers the power of custom software with ease and affordability.

  • One record. Folio reads and writes the same customers, jobs and dollars as every other module.
  • Live numbers. Everything it does lands in dashboards and reports right away.
  • Room to grow. Rules, forms, workflows and reports can be customized as far as you need.
See the platform

Works hand in hand with

Suprata ReservationsBookings for slips, sites, cabins and units, online or at the desk, with rates, deposits and documents handled for you. Suprata MapsYour slips, sites and units on an aerial photo or site plan, booked straight from the map. Suprata InvoiceInvoices from jobs, reservations and agreements, sent by email or text with a pay link. Suprata PayCards and bank payments through Stripe or USIO, saved payment methods, autopay and refunds.

Suprata Suite

Get Folio tonight

See which plan includes Folio on the pricing page, or book a demo and we’ll walk you through it.

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Or call 888-494-4335