Suprata for clerks, councils and boards

Agenda to minutes without retyping a single motion

The clerk's office carries every meeting from the staff report deadline to the approved minutes, often for a dozen boards. Suprata Agenda routes staff reports, builds the packet, records each vote live and drafts minutes from what happened. Suprata Captioning returns human-checked captions and transcripts for the recordings.

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Shaped around your rulesLive sample systems to tryRoles, approvals and audit trails
Residents seated at tables in a bright meeting room listening to a presentation
The live meeting console with roll call, motions, votes and the speaker timer.

Sound familiar?

What a normal week looks like without the right system

We hear these from clerks, councils and boards all the time. Here is what Suprata does about each one.

Department heads miss the report deadline and I am the one who has to chase them.

Staff report templates show upcoming deadlines, and each approval step has an owner and a due date, with late steps flagged.

I write minutes from my notes and the video, and it eats my whole Friday.

Draft minutes are written from the actions recorded during the meeting, and any AI discussion summary is published only after the clerk approves it.

Residents want to comment on an item but only by showing up at 7 pm on a Tuesday.

The public portal takes written comment on any item until a deadline you set, and the clerk sees a support and opposition tally.

Nobody can find the ordinance we passed three years ago, including us.

One search covers agendas, staff reports, minutes, legislation and meeting transcripts, and each ordinance keeps its full legislative history.

What runs your day

The parts of Suprata that fit clerks, councils and boards

Suprata is a versatile workflow and business intelligence platform that delivers the power of custom software with ease and affordability. These are the pieces that matter most to you.

Ready-made solution

Suprata Agenda

Staff reports, approvals, packets, live votes, meeting video, minutes and a public portal.

See Agenda Ready-made solution

Suprata Captioning

Human-checked captions and transcripts for meeting recordings, with a searchable library.

See Captioning Ready-made solution

Suprata Engage

Surveys, idea boards and online meetings when a board wants input beyond public comment.

See Engage Ready-made solution

Suprata Forms

Routes contracts, vendor forms and other clerk paperwork for signatures.

See Forms Ready-made solution

Suprata Reporting

For councils that award discretionary funding, funded groups file their reports online.

See Reporting

A day in the life with Suprata

One ordinary day, start to finish

Here is how the work flows when every call, job, booking and payment lives in one place.

  1. 8:30 am

    Report deadline

    The clerk checks the approvals queue and sees two staff reports still with the city manager.

  2. 10:00 am

    Agenda built

    Approved items are dragged onto the regular and consent sections, and numbering updates itself.

  3. 2:00 pm

    Packet published

    One click compiles a bookmarked packet and posts the agenda as a web page with a calendar file.

  4. 5:00 pm

    Comment closes

    Written public comment closes, and the clerk reviews and publishes the comments.

  5. 7:00 pm

    Meeting night

    Roll call, motions and each member's vote are recorded from the live console while the stream is indexed by item.

  6. Next day

    Minutes and captions

    Draft minutes are ready from the recorded actions, and the recording goes to Captioning for a human-checked transcript.

See it on screen

Real Suprata screens

Sample data, real software. Every screen below comes straight from Suprata.

The live meeting console with roll call, motions, votes and the speaker timer.
The live meeting console with roll call, motions, votes and the speaker timer.
Draft minutes built from the actions recorded during the meeting.
Draft minutes built from the actions recorded during the meeting.

Questions we hear

Straight answers

Asked by clerks, councils and boards before they switch.

From the help center

Can council members vote from tablets?

Yes. Members can request to speak, move, second and vote yes, no, abstain or recuse from a tablet, and the chamber display shows the result.

Does it stream our meetings?

Yes. Agenda can simulcast to your website and to social video sites, and the archive keeps agenda chapters for each recording.

How accurate are the captions?

Captioning files are checked by people, and files under 99 percent accuracy cannot be released.

Can we move our old agendas and minutes over?

Yes. Migration from a previous agenda system reconciles counts and redirects old links.

Something else? Call 888-494-4335, email hello@suprata.com or ask “Does Suprata do this?”

Let’s talk

See it working with your own rules

Every Suprata solution is shaped around how your organization works. Book a demo and we will walk you through it, then talk pricing.

Book a demo Ask about pricing
Or call 888-494-4335